IMS does not schedule external groups. If you need to schedule a space for your event, please visit the Conferences and Events page. Please do not email or call IMS if you do not have confirmation of a completed reservation.
**Please note that Whitman College academic events will always take precedent over non-academic**
IMS will provide the following support for external groups:
- Set-up your event 30 minutes prior to the start
- Provide a presenter remote
- Guarantee one support person on weekends and after business hours (after 5:00pm Monday-Friday). Outside groups are required to have a technician for the duration of the event, this includes an extra 1/2 hour for set-up and take down. The technician fee is $75/hr.
- Provide a laptop for presenting
- Provide a data projector
- Set-up room lighting - this is for initial set up. IMS does not "run" lights during lectures or performances
- Provide audio reinforcement with one of the following: (fees apply)
- Lectern microphone
- Wireless lapel microphone
- Wireless handheld microphone
- We can provide a combination of the three for larger events that require additional sound support
- Catchbox microphone for amplified audience participation
What we don't provide for external events:
- Video recording your event
- Live streaming support
- Bring in additional lighting
- Provide more than one support technician
- We will not advance your presentation slides, be responsible for sound cues, or change lighting during your event
- We will not set-up portable screens or provide sound reinforcement that isn't built-in to the venue
- We can't guarantee a support person during business hours (our goal is always to provide academic support first)
- If we are unable to provide support, you will need to provide a technician to get trained. You will be billed for the training at a rate of $45/hr
**If equipment is lost or damaged during an event, the external group will be required to cover the replacement costs.
Related articles