Mailing Lists

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Last updated: Oct 16, 2024 by Peter Means
3 min read

WCTS maintains a collection of centralized E-mail mailing lists to make it quicker and easier for individuals within the Whitman community to communicate with students, faculty, and staff. New lists that are created after October 2016, will be using Google Groups.  Lists pror to this date were created using EZ Mailing List Manger (EZMLM). You can distinguish between the two types by looking at the email address.  Addresses containing "@lists.whitman.edu" are from the older system.

  • Standard and EZMLM Lists: This includes lists such as the student, community, and rides lists and older managed lists created in previous system.

  • Google Groups: These are special lists that you can request to have set up for almost any kind of group or organization or class, and are a modern mailing list and web interface system available through Google.

Creating New Lists

Members of the Whitman community may create their own lists for specific classes, clubs, or other special groups. 

  • Classes — There are two types of class-specific mailing lists: 
    • For any class that is already set up in CLEo, a mailing list has already been automatically set up for you. To send a message to this list, simply send email to the special email address associated with the CLEo class site. To find this special email address:
      • Log in to the CLEo site.
      • Select the class that you wish to send a message to.
      • Select the "Email Archive" tab on the left-hand side of the page. The E-mail address for the class list should be at the top of the resulting page.
    • For any class not set up in CLEo, you can request that we create a non-CLEo class list. Note: only faculty may request a class mailing list.
  • Other Custom Lists — Custom lists may also be created for organizations other than classes. Any member of the Whitman community can submit a google group creation request. 

For Standard and EZMLM Mailing lists

Subscribing and Unsubscribing 

To subscribe, unsubscribe, or change your personal status for any of the standard campus lists such as community, students, rides, etc., use the Mailing List Management program.

  • To subscribe to campus lists other than standard campus lists, just send a blank message to list-subscribe@lists.whitman.edu, where list is the name of the mailing list to which you want to subscribe.
  • To unsubscribe from campus lists other than the standard campus lists, send a blank message to list-unsubscribe@lists.whitman.edu, where list is the name of the mailing list from which you want to unsubscribe.
  • After you send this message, you should get a confirmation. Respond to that and you're done!

Posting to a List

To post a message to a mailing list, compose your message and send it to listname@lists.whitman.edu, where listname is the name of the list you are posting to.

Digest Mode

You may choose to subscribe to lists in "digest mode." Choosing this option means that you will receive a single summary message daily containing all of the individual postings made to that list in the last 24 hours.

To change your digest settings for any of the standard campus lists (Students, Community, For Sale, Rides, Lost and Found), use the Mailing List Manager program. For all other lists:

  • When you send this message, you'll get a confirmation, respond to that and you're done!

Note: You can subscribe to both the regular message list and the digest list at the same time! Some people like this feature...if you end up subscribed to both but don't want to be, just unsubscribe yourself from the one you don't want.

Remember: You can also switch to digest mode for any of the standard campus E-mail lists.

Other Commands

For a complete list of available commands, send a blank message to list-help@lists.whitman.edu
where list is the name of the specific mailing list.

Updating Existing Mailing List Settings

To update settings, membership lists, and ownership of existing lists log in with your Whitman email credentials 

Mailing List Settings

List Owner Management

For Google Group Lists

Subscribing and Unsubscribing from Google Group list

See Google online help documents.

Posting to a List

To post a message to a mailing list, compose your message and send it to groupname@whitman.edu, where groupname is the name of the google group you are posting to.


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