•   

  • This option adds potential meeting participants to a waiting room

• • , lets you

• • see

• • those who are waiting, and allows you to manually grant access to people in the waiting room (see the Manage Participants section below).  A one minute video

• • on how to use the waiting room

• • feature can be seen here.

• Deselect Enable join before host

  • This feature is not recommend! If this feature is enabled, there may be unwanted attendees waiting to surprise you when you join your meeting.

• •    

  • More details, including how to make this

• • your default setting for future meetings, can be found in

• • the User section of the Waiting Room document.

Updating an existing meeting's security settings

• The above settings will not impact meetings that you've already scheduled. For instructions on applying these settings to an existing meeting, refer to the

• information on Updating a Scheduled Meeting.
• Note!  After you have made changes to setting for your meetings, you may need to resend meeting details to your participants

• .

Security settings while in a meeting

• When you are already in a meeting, setting controls are located in a

• menu bar along the bottom of your screen

• . 

• Move your cursor to the bottom of the Zoom window to make this menu appear. 

• Maximize your meeting window

• , or make full screen

• , to make menu items and controls more visible. Clicking on an ellipsis labeled

• "More" also opens these controls.
• Participant management and Security controls are available to use at anytime during a meeting via the meeting controls menu - without having to leave the meeting window.

Manage Participants (

two heads

icon)

Manage Participants 

Open this control (or press Alt-U) during a meeting - especially at the beginning

.  From this window, you can

- to see who is in the waiting room, grant or deny access, mute and unmute participants, enable and restrict chatting features, remove participants from a meeting, and more. 

Security Menu (shield icon)

The Security Menu can be used anytime during a meeting

, and gives you several options that you can turn on and off. 

Each feature is activated when you see a

check mark next to it:

• • Lock Meeting 

 This

• •  This is used to lock out anybody not already in the meeting.  Use this carefully as you may inadvertently lock someone out who has left and is trying to rejoin (e.g., to try and establish a better connection), or if someone is late they may not be able to join in.  Should someone try to join after the meeting is locked, then you can still admit them via the waiting room (see Manage Participants above).  

  • Enable waiting room  This feature allows you to grant or deny access into your meeting, without interrupting the meeting itself.  The waiting room appears at the top of the Participants window (see Manage Participants above).
  • Share Screen When activated, this feature allows participants to share their screens with everyone in your meeting.  If sharing screens (other than your own) is not warranted, make sure there is not a tick next to this security feature.  Alternatively, if there are things for participants to share, make sure there is a tick next to this feature.
  • Chat When
ticked
• • activated, this feature allows participants to chat with each other and/or with the entire meeting group.  Restrictions on chatting during a meeting are controlled in the Participants window (see Manage Participants above).
  • Rename Themselves When
ticked
• • activated, this allows attendees to change the name that is used to identify themselves in the participant list and in the video thumbnail windows.  Turning this off makes it harder for participants to hide behind monikers, but it also leaves attendees being stuck with their registered names, or listed as a phone number if they join by phone.  

Regarding phone participants

If you have people joining via phone, we recommend you ensure that they verbally identify themselves as soon as they join and prior to continuing your meeting.  Once they identify themselves, you as host have the option of renaming them via the Manage Participant's menu (see above).  Renaming them labels them with a name and not just a number during the meeting. Please contact canvas_help@whitman.edu if you'd like assistance adding a passcode for phone participants.

As always, please contact Whitman College Technology Services if you have questions or concerns about your online applications security or usage.