IMS Support for External Groups

**Please note that Whitman College academic events will always take precedence over non-academic**

IMS will provide the following support for external groups:

Set-up 30 minutes before the start of your event.
Provide a presenter remote
We guarantee one support person on weekends and after business hours (after 5:00 p.m. Monday through Friday). Outside groups are required to have a technician for the duration of the event. This includes an extra half hour for set-up and takedown. The technician fee is $75/hr.
Provide a laptop for presenting (auditoriums and the Ballroom have a windows based computer)
Provide the use of a data projector
Set-up room lighting - this is for initial set up. IMS does not "run" lights during lectures or performances
Provide audio reinforcement with one of the following:
- Lectern microphone
- Wireless lapel microphone
- Wireless handheld microphone
- We can provide a combination of the three for larger events that require additional sound support
- Catchbox (throwable) microphone for amplified audience participation

Video record your event
Live streaming
Bring in additional lighting
Provide more than one support technician
We will not advance your presentation slides, be responsible for sound cues, or change lighting during your event
We will not set up portable screens or provide sound reinforcement that isn't built into the venue

Send an email to ims@whitman.edu with your tech request
Requests must be received at least two weeks before your event to guarantee support.
- Late requests will receive an additional $150 fee (if we have the personnel to support the late request)

**If equipment is lost or damaged during an event, the external group will be required to cover the replacement costs.