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CET does not schedule External groups.  If you need to schedule a space for your event, please visit the Conferences and Events page.  Please do not email or call CET if you do not have confirmation of a completed reservation.

**Please note that Whitman College academic events will always take precedence over non-academic**

CET will provide the following support for external groups:

  • Set-up 30 minutes before the start of your event.  
  • Provide a presenter remote 
  • We guarantee one support person on weekends and after business hours (after 5:00 p.m. Monday through Friday). Outside groups are required to have a technician for the duration of the event. There is a minimum 1 hour setup and take down fee automatically applied (30 mins. for setup and 30 mins for take down). The setup time is dependent on the event organizers preference. Our team is always happy to arrive earlier if that is preferred and/or necessary in order to make sure the event begins on time. 
  • The technician fee is $75/hr.
  • Provide a laptop for presenting (Auditoriums and the Ballroom have a windows computer installed - please note, we do not connect personal devices in our auditoriums/ballroom. It is expected that the installed computer be used and all presentations/documents are accessed via google drive, iCloud account, and/or brought on a thumb drive).
  • Provide the use of a data projector 
  • Setup room lighting - this is for initial setup. CET does not "run" lights during lectures or performances
  • Provide audio reinforcement with one of the following: 
    • Lectern microphone
    • Wireless lapel microphone
    • Wireless handheld microphone
    • We can provide a combination of the three for larger events that require additional sound support
    • Catchbox (throwable) microphone for amplified audience participation 

What we don't provide for external groups:

  • Video record your event
  • Streaming of events (including vimeo and zoom) 
  • Bring in additional lighting
  • Provide more than one support technician
  • We will not advance your presentation slides, be responsible for sound cues, or change lighting during your event
  • We will not set up portable screens or provide sound reinforcement that isn't built into the venue

How to request support:

  • Send an email to cet@whitman.edu with your tech request. Please include the following information:
    • Name of Organization/Event
    • Name, Email, and Phone Number of Point of Contact
    • Event Location on Campus
    • Date of the Event
    • Preferred Setup Time
    • Start time of the Event
    • End time of the Event
    • Provide the Confirmation # from Conferences and Events
    • Provide a description of your event and please list the equipment required for your event and how many from the list below -
      • Use of projector
      • Lectern Microphone
      • Wireless Handheld Microphone
      • Wireless Lapel Microphone
      • Catchbox Throwable Microphones
      • Presenter Remote
      • Show Film (please list film format - streaming service, DVD, Blu-ray, hard disk, etc.)
  • Requests must be received at least two weeks before your event to guarantee support.  
    • Late requests will receive an additional $150 fee (if we have the personnel to support the late request)

**If equipment is lost or damaged during an event, the external group will be required to cover the replacement costs.


  



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