Coursedog Events Glossary of Terms
Core Event Scheduling Concepts
Event
Any campus activity or gathering that requires space reservation, such as meetings, conferences, performances, student organization events, or special academic programs.
Event Request
A formal submission by campus members requesting space and resources for an event that is automatically pushed through custom workflows for approval.
Event Type
A classification that defines the custom fields associated with an event via the event form.
Resource
An item that can be reserved as part of an event. Examples include chairs, tables, laptops and microphones.
Editing Events and Requests
Editing a Request
After submitting a request, but before it has been approved, the event requestor is able to make changes to the request by using the Edit Request button.
Editing an Event
Event requestors are not able to make direct changes to events after they’ve been approved. Instead, they can use the Request Changes button to submit a request for changes to be made to that event.
Event Status and Workflow
Workflow
The workflow is a series of steps that an event request must pass through in order to be approved. This is where users track a request and determine its current status.
Pending Event
An event that has been requested but not yet fully approved through the workflow process. Pending events cannot be edited directly - only the original request can be modified.
Approved Event
An event that has completed the approval workflow and is officially scheduled.
Canceled Event
An event that has been canceled and is no longer occurring. Canceled events may still display in some locations within Coursedog, but always with an indication that it has been canceled. Canceled events do not reserve rooms or resources.
Workflow Step Status
Each step in the workflow has a status:
Pending: Awaiting approval at current workflow step
Approved: Approved at the current step, the request has moved on to the next step
Rejected: Denied at current workflow step
Meeting and Location Management
Meeting Pattern
The scheduled dates, times, and recurrence pattern for an event. Events can have multiple meeting patterns with different locations or formats.
Recurrence Pattern
A series of repeated meetings that can be edited together (collapsed view) or individually. Users can choose to edit a single meeting or "this and following meetings" in a series.
Meeting & Locations Card
The interface section of an event request form where event times and locations are managed. The card automatically collapses recurrence patterns to show only the first meeting by default.
Room Availability
Real-time availability checking that shows conflicts with red borders and allows filtering by availability, room type, room features, or specific room searches
Room Features
Specific attributes or capabilities of a space, such as built-in projectors, whiteboards, seating type, accessibility options, or room layout. These help you select a location that meets your event’s needs.
Request Dashboard and Approval
Requests Dashboard
The interface where users with approval responsibilities manage all pending event requests, track their status, and vote on approvals.
Voting on Requests
The process by which authorized users approve or reject event requests through the requests dashboard.
Misc. User Interface Components
Events Homepage
Starting point where users select "Request an Event" and have access to Calendar views of rooms and other events scheduled.
Request Toolbox
When viewing an event request, this section provides informaiton about the status of a request, and what it is in the workflow. It has three sections:
Decision (for voting)
Workflow (for tracking the approval status)
Activity (for actions and comments). This section contains a complete history of all changes to the request and comments that have been made
Contact Card
On an event request form, the section for managing who receives notifications about event request progress, with email notification toggles.