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Questions about this process? Need further assistance? Contact canvas_help@whitman.edu.

I want to move only my Resources folder to Canvas.

I want to move my entire course (Assignments, Forums, Tests & Quizzes, etc.) to Canvas.

I want to back up my courses and migrate them later. 

How do I download my email archive?

What about student work?

Can you migrate my course for me?

I want to move only my Resources folder to Canvas.

You can download and upload your Resources folder in two ways: 1.) using WebDAV/Cyberduck and 2.) downloading your course Resources in Common Cartridge format. The first method allows you to open and see the folders and files in your course on your computer desktop easily. The second method generates a file that can be imported into Canvas to replicate the directory structure of your current Resources folder. Please be aware that hyperlinks to external websites cannot be downloaded or migrated. You will need to recreate these in Canvas separately. 

WebDav Method

  1. Log in to your CLEo site and navigate to Resources.
  2. Click the "Transfer Files" tab and follow the instructions for your operating system (Windows, Mac, etc)
  3. The resulting folder on your desktop can be uploaded into Canvas using the Files tool in any of your courses. You can also upload content to your general Canvas account for easy access in multiple courses. 

Common Cartridge Method

  1. Log in to your CLEo site and navigate to Site Info.
  2. Click the Manage Tools tab and make sure "Lessons" is checked. Add the Lessons tool.
  3. On the sidebar Menu, go to the Lessons tool.
  4. Click Other Tools > Export CC > Use newest version and then download the file. 
  5. Go to your Canvas course where you want to upload the CLEo course content. 
  6. Click Settings on the course left sidebar menu, then Import Course Content on the right sidebar menu.
  7. Set the content type to Common Cartridge, choose the file you just downloaded from CLEo, and import. You're done!
  8. You will probably want to delete the empty "Lesson" module on your course main page now. 

I want to move my entire course (Assignments, Forums, Tests & Quizzes, etc.) to Canvas.

You can migrate all course content except student work to a new Canvas site. Be aware that you will need to adjust due dates, etc. This will recreate your assignments, forums, and many other tools in your Canvas site. You can also use this method more than once to add additional course content to a Canvas site later. For most content, use the Common Cartridge method below. For Tests & Quizzes, you will also have to download a QTI file and upload this file into Canvas. 

Common Cartridge Method

  1. Log in to your CLEo site and navigate to Site Info.
  2. Click the Manage Tools tab and make sure "Lessons" is checked. Add the Lessons tool.
  3. On the sidebar Menu, go to the Lessons tool.
  4. Click Other Tools > Export CC > Use newest version and then download the file. 
  5. Go to your Canvas course where you want to upload the CLEo course content. 
  6. Click Settings on the course left sidebar menu, then Import Course Content on the right sidebar menu.
  7. Set the content type to Common Cartridge, choose the file you just downloaded from CLEo, and import. You're done!
  8. You will probably want to delete the empty "Lesson" module on your course main page now. 

Download Tests & Quizzes

Tests & Quizzes cannot be migrated using Common Cartridge, so you will need to download an additional file to migrate them. 

Other Tips

  • You can also upload content into Google Drive and access your Google Drive from within Canvas.
  • We recommend storing video and audio in Google Drive for superior media streaming. 
  • Save your syllabus in the Resources folder if you wish to migrate it. The Syllabus tool in CLEo cannot be moved directly to Canvas. 

I want to back up my courses and migrate them later. 

You can use any of the methods above to save a back-up of your course content on your computer. Course content can be downloaded from CLEo at any time, and you can add additional content to your Canvas courses at any time. We recommend storing multiple copies of important work in separate locations, e.g. one copy on your computer, one in the cloud (Google / OneDrive) and one on an external hard drive. Course content and project sites will remain on CLEo at least until Fall 2020. 

How do I download my email archive?

Your email archive will not be migrated using the methods detailed above. To access the emails you have sent to your CLEo courses, log in to WhitMail. Using the search bar in your email inbox, type the following:

 in:sent to:yourcoursenamehere@cleo.whitman.edu

If you don't remember your course email, it can always be accessed from the main page of your email archive in CLEo. 

What about student work?

You can download student work that has been submitted to their Dropbox or to Assignments in CLEo. 

Download Dropbox Submissions

  1. Log in to your CLEo site and navigate to Dropbox.
  2. Click the "Transfer Files" tab and follow the instructions for your operating system (Windows, Mac, etc).

Download Assignment Submissions

  1. Click on the assignment name in the Assignments tool.
  2. Click "Download all" to download all student submissions. 

Can you migrate my course for me?

Yes! Please email canvas_help@whitman.edu or contact your division's instructional technologist directly. We cannot replicate your course, but we are happy to assist with the process of downloading the Common Cartridge file and importing it into Canvas for you. After this process is complete, you will still need to organize and clean up your course in Canvas, as well as adjust any necessary dates. If you have a project site, we may suggest migrating it to either a Canvas group or a Google Team Drive, depending on your particular use case.

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