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CET does not schedule External groups. If you need to schedule a space for your event, please visit the Conferences and Events page. Please do not email or call CET if you do not have confirmation of a completed reservation.
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**Please note that Whitman College academic events will always take precedence over non-academic** |
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CET
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Will Provide the Following Event Support for External Groups:
Set-up 30 minutes before the start of your event.
We guarantee one support person on weekends and after business hours (after 5:00 p.m. Monday through Friday). Outside groups are required to have a technician for the duration of the event. There is a minimum 1 hour setup and take down fee automatically applied (30
mins.minutes for setup and 30
minsminutes for
taketear down). The setup time is dependent on the event organizers preference. Our team is always happy to arrive earlier if that is preferred and/or necessary in order to make sure the event begins on time.
The technician fee is $60/hr.Cost of equipment that is available upon your request: prices are per item/per hour
Service Provided | Fee Structure | Notes |
|---|---|---|
Technician Fee | $60/hour |
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Lectern with built in |
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Windows PC for presenting |
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$20/hour |
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Presenter Remote | $5/ |
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hour | |
Use of |
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data projector |
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Included with the location reservation |
| |
Setup room lighting |
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Included with the location reservation |
|
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Provide audio reinforcement with one or multiple of the following |
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|
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|
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|
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| $10/hour $10/hour $10/hour $10/ |
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hour |
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CET Will Not Provide the Following for External Groups:
Video record your event
Streaming of events (including vimeo and zoom)
Bring in additional lighting
Provide more than one CET support technician
- We will not advance
Advance your presentation slides, be responsible for sound cues, or change lighting during your event
- We will not set
Set up portable screens or provide sound reinforcement that isn't built into the venue
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How
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To Request Support:
Start by contacting Whitman's Conferences and Events Department.
TheyConferences and Events will
sendprovide you with a
PDF form that will askTechnology Support Form for External Events (PDF) that will have the below information for you to fill in
the below information. You will then send this back to them and they will provide you with a total. Following that communication please send an email to. Once you complete this form please email cet@whitman.edu, along with ccing conferences and events with the
PDF form attached and ourattach PDF document. The CET team will further
communication with youcommunicate with the external event organizer about any other specific details
as well asand make sure that
yourthe event gets
placed on our calendar.booked within our system. If you contact Conferences and Events and they refer you to directly email cet@whitman.edu without providing the Technology Support Form for External Events, please make sure the following items are provided in your email:
Name of Event
Name, Email, and Phone Number of Point of Contact
Event Location on Whitman Campus
Date of the Event
Start time of the Event
End time of the Event
Choose the equipment you would like to use:
Use of projector
Lectern Microphone
Wireless Handheld Microphone
Wireless Lapel Microphone
Catchbox Throwable Microphones
Presenter Remote
Show Film (please list film format - streaming service, DVD, Blu-ray, hard disk, etc.)
Requests must be received at least two weeks before your event to guarantee support.
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