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**Please note that Whitman College academic events will always take precedent precedence over non-academic**
IMS will provide the following support for external groups:
- Set-up your event 30 minutes prior to before the start of your event.
- Provide a presenter remote
- Guarantee We guarantee one support person on weekends and after business hours (after 5:00pm Monday-00 p.m. Monday through Friday). Outside groups are required to have a technician for the duration of the event, this . This includes an extra 1/2 half hour for set-up and take downtakedown. The technician fee is $75/hr.
- Provide a laptop for presenting presenting (auditoriums and the Ballroom have a windows based computer)
- Provide the use of a data projector
- Set-up room lighting - this is for initial set up. IMS does not "run" lights during lectures or performances
- Provide audio reinforcement with one of the following:
- Lectern microphone
- Wireless lapel microphone
- Wireless handheld microphone
- We can provide a combination of the three for larger events that require additional sound support
- Catchbox (throwable) microphone for amplified audience participation
What we don't provide for external events:
- Video recording record your event
- Live streaming support
- Bring in additional lighting
- Provide more than one support technician
- We will not advance your presentation slides, be responsible for sound cues, or change lighting during your event
- We will not set - up portable screens or provide sound reinforcement that isn't built -in to into the venueWe can't guarantee a support person during business hours (our goal is always to provide academic support first)If we are unable to provide support, you will need to provide a technician to get trained. You will be billed for the training at a rate of $45/hr
How to request support:
- Send an email to ims@whitman.edu with your tech request
- Requests must be received at least two weeks before your event to guarantee support.
- Late requests will receive an additional $150 fee (if we have the personnel to support the late request)
**If equipment is lost or damaged during an event, the external group will be required to cover the replacement costs.
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