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Note: If you are not a Whitman Faculty, Staff, or student and are requesting support, please refer the services and support we have available for "external groups." |
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As the sponsor, you will be our Classroom and Event Technologies (CET) point of contact for everything related to your event support request.
You are required to be at the event, or the rate of support will be that of external events ($60/hr.)
If you are unsure of what services and equipment we provide, please contact us prior to committing our support to an event.
You are responsible to communicate with any guest speakers that presentations must be accessible through google drive, iCloud account and/or on a thumb drive. All auditorium spaces are equipped with Windows PC computers and to prevent connectivity issues the use of personal laptops are not permitted.
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If you aren't doing so already, make sure you are working with Conferences and Events to schedule and arrange location/room details for your event. This is the very first step - prior to contacting CET for tech support.
Please be advised that certain areas on campus lack installed technology but are frequently used for meetings and events. For these locations, if amplification is needed, reach out to Conference and Events to request a PA system. CET can supply catchboxes and assist with specific audio and microphone needs. However, for events requiring visual presentations, CET can only provide projection setups in selected non-technical spaces due to accessibility considerations. We recommend emailing us at cet@whitman.edu to inquire about the space you have in mind prior to reserving and making any announcements. Please note that the selected non-technical spaces will incur a $75 setup fee. This charge accounts for the effort involved in transporting, setting up, connecting, disconnecting, and taking down the necessary equipment, as well as moving it across campus. Example: Allen Reading Room in Penrose Library is a non-technical space that can have sound amplification (PA system from CES) but please consider a different location if your meeting/event needs visual presentation.
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Please feel free to contact us with questions. There are no stupid question, and we'd love to hear from you!
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Video Recording (not a live broadcast, instead people can watch it later). CET is not in charge of distribution of recordings, in order to access a recording you need to contact Penrose Library Archives.
We’ll send the video to the Whitman College Penrose Library Archives
CET has 2 (two) business days to process recordings and get upload them to archives the archives drive.
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Note: Video recordings cannot be done without a signed Recording Permission Form, except for faculty/staff job position searches. We must have the completed permission form 2 (two) business days before the event. If the form is filled out incorrectly or missing a signature CET will not record the event. |
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Faculty/staff job position search recordings:
Please submit an Event Support Request Form a minimum of (2) two business days when the support needed occurs during Business Hours and (5) five business days if support is needed during Non Business Hours (see “Service Hours and Availability” for more on hours)
Candidate recordings are recorded by a member of the search committee. By creating a Zoom Meeting and then downloading the recording once finished (CET is not involved in this process).
Please make sure in your zoom meeting settings that you have it set to record to the CLOUD.
Recording permission forms are not required to record candidate searches.
CET Late Fee is WAIVED for Candidate Searches - please make sure to get your request in according to the timeframes listed in the first bullet of this section.
CET will assist with setting up only; it is the search committees responsibility to log out of devices at the end of the interview.
As long as the set up time for the interview falls within business hours (M-F 8am-5pm) there is no fee associate.
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Note: Streaming services for events are not available in all campus locations. Learn more about our Streaming Services. |
Video/Film showings (- includes DVD/Blu-Ray, online videos, streaming services)
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Additional lighting. We only operate turn on what is already readily usable in your event’s venue.
Portable sound systems for outdoor events. Please contact Conferences and Events for this request.
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During “Business Hours”: weekdays 8:00 am to 5:00 pm
During “Non-Business Hours”: times that do not fall during Business Hours
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The time of an event dictates the fee structure (see Cost/Fees section below). |
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Your request for servicesMUST BE SUBMITTED TO US AT LEAST 14 (FOURTEEN) DAYS BEFORE YOUR EVENT. |
We are only able to accommodate late requests at our discretion based on staff availability. If we accept your late request, you will be charged a $150 late request fee on top of the other regular costs/fees.
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Fees are as above (non-streaming services), plus an additional $75 (business hrs) / $150 (non-business hrs) streaming flat fee.
Trial runs/Practice Sessions (all services)
Trial runs/practice sessions will be charged out our hourly rates.
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Contacts:
Haley Lowery ← Not sure who to talk to? Start with Haley.
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Email | Phone: 509-527-4972
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