Note:  If you are not a Whitman Faculty, Staff, or student and are requesting support, please refer the services and support we have available for "external groups."

Contents of this page:

• Getting started
• What you need to do
• Event technology services we provide
  • ... and services we don't provide
• Event equipment we can provide
  • ... and equipment we don't provide
• Service hours and availability
• REQUEST DUE DATE
• Costs/Fees for services and equipment
• Contact us

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Getting started

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• As the sponsor, you will be our point of contact for everything related to your support request.
• You are required to be at the event, or the rate of support will be that of external events ($75$60/hr.)
• If you are unsure of what services and equipment we provide, please contact us prior to committing our support to an event
• You are responsible to communicate with any guest speakers that presentations must be accessible through google drive, iCloud account and/or on a thumb drive. All auditorium spaces are equipped with Windows PC computers and to prevent connectivity issues the use of personal laptops are not permitted. 

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• Set-up of equipment 30-45 minutes prior to event start time. It is important that event organizer(s)/presenter(s) arrive on time for setup. If the organizer(s)/presenter(s) is unable to arrive on time, please notify us via email beforehand. In the event that no prior email communication is received and the organizer(s)/presenter(s) arrive less than 10 minutes before the scheduled start time, an additional fee will be added. 
  Note: some complex setups may require a minimum or additional amount of setup time, we’ll let you know in advance if this is the case.
  
  
• Staff to operate technology: If you need a support technician to stay for the duration of your event, we can provide one person to do this (Cost/Fees) 
  Note: Limitations apply based on the complexity of the event, time frame of support request, equipment requested, and availability of technicians, for more information please contact us.
  
  Video Recording (not a live broadcast, instead people can watch it later).  CET is not in charge of distribution of recordings, in order to access a recording you need to contact Penrose Library Archives. 
  
  • We’ll send the video to the Whitman College Penrose Library Archives
    
  • CET has 2 (two) business days to process recordings and get them to archives 

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The time of an event dictates the fee structure (see Cost/Fees section below).

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Request due date:

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* You or your group will be charged a minimum of one hour for set up/takedown in addition to the run time of your event.   If your event "straddles" business hours and non-business hours, you or your group will be charged based on the separate fee schedules for the respective times.  To avoid confusion, please contact us for details.

If you want your event streamed (Vimeo Livestream or Zoom Webinar/Meeting):

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