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- If you edit your meeting at all, even if it does not involve the breakout rooms feature, be sure to double check that the breakout rooms are still pre-assigned after you save your meeting edits. Sometimes, adding an alternative host, or changing a meeting parameter causes Zoom to drop the pre-assigned breakout rooms. This is a known fault that Zoom is working on. This is part of the reason why creating breakout rooms after a meeting starts is recomended. Having the CSV file of your pre-assigned breakout rooms is handy, in case you have to quickly reload it before the session starts. Alternatively, reloading your preassigned breakout rooms could be the last thing you do after any meeting edits.
- If you tick the Only authenticated users can join tick box box when scheduling your meeting, only those participants who have authenticated through a Whtiman authentication service will be able to join. Outside guests will be excluded.
- When participants show up late, they will not be automatically placed in the breakout rooms, be sure to keep an eye on your particpant list to see if someone is in the waiting room. Once admitted you can place them in a breakout room from the Breakout Room list window
- You cannot use the Chat feature to send everyone in a meeting a message, once the breakout rooms are open. Use the Broadcast a message to all button instead (located on the bottom of the Breakout Rooms window)
- If you want to share any content (via Chat), share this content before you open the breakout rooms. This is a lot easier than joining each session individually and sharing content. Share before you open.
- Each participant in a breakout room has the ability to press an Ask for Help button in their toolbar. When pressed this will send the host a message, giving the name of the person who asked for help, the breakout room they are in, and will present you with an the option to press a Join Breakout Room button
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