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- Set-up of equipment 30-45 minutes prior to event start time. It is important that event organizer(s)/presenter(s) arrive on time for setup. If the organizer(s)/presenter(s) is unable to arrive on time, please notify us via email beforehand. In the event that no prior email communication is received and the organizer(s)/presenter(s) arrive less than 10 minutes before the scheduled start time, an additional fee will be added.
Note: some complex setups may require a minimum or additional amount of setup time, we’ll let you know in advance if this is the case. - Staff to operate technology: If you need a support technician to stay for the duration of your event, we can provide one person to do this (Cost/Fees)
Note: Limitations apply based on the complexity of the event, time frame of support request, equipment requested, and availability of technicians, for more information please contact us.
Video Recording (not a live broadcast, instead people can watch it later). CET is not in charge of distribution of recordings, in order to access a recording you need to contact Penrose Library Archives.- We’ll send the video to the Whitman College Penrose Library Archives
- CET has 2 (two) business days to process recordings and get them to archives
- We’ll send the video to the Whitman College Penrose Library Archives
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- Vimeo Livestream - this is a video stream that has no interactivity, it is only available to be watched live (i.e. viewers can not chat, ask questions, etc)
- Zoom Webinar - this is an interactive video stream, which allows for two way communication (including chats, questions, etc). Note that Zoom Webinar is not the same product as Zoom Meetings.
- Zoom Meeting in Auditoriums - typically we do not recommend, nor support, a normal zoom meeting in an auditorium space; however there are times that it will make more sense to schedule the zoom component of your event as a zoom meeting rather than a zoom webinar. Please discuss your event needs with IMS prior and always select zoom webinar on the event support request. CET will provide the proper guidance if a meeting is more ideal than a webinar. With that being said, we want to make it clear that if you will be having any Zoom component as part of an event held in one of the available auditorium spaces on campus, there is a fee and IMS CET is required to stay for the duration of the event.
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